MEMORANDUM
To: Evan Crisp, <bahaguy5454@hotmail.com>
From: Jasmin Senghera, <jasmin.senghera@alumni.ubc.ca>
Date: March 3rd, 2019
Subject: Best Practices in Writing an E-mail to a Professor
Introduction
Below is the memo you wanted on writing an email to a professor. These guidelines result in more professional-looking emails.
Best practices in writing an e-mail to a professor
- Addressing the professor with their formal title
- Utilizing an email address that is professional
- Adopting a concise writing style that doesn’t waste the professor’s time
- Maintaining a professional tone throughout that is courteous and respectful
- Ending the email with a signature block including contact information alongside a positive message of thanks that portrays us as being considerate and appreciative
- Proofreading to ensure correct grammar and spelling that will label us as attentive
- Avoiding the use of imperatives in the body of the email that make us seem commanding
- Including the word ‘you’ within the introduction and conclusion of the email to make a good impression on the professor and eliminating the pronoun you within the body
- De-emphasizing the words “I” or “we” for us to focus on the professor
Conclusion
Emails are important for communication in university as well as in the professional world following graduation. Following these principles can help us for contacting job recruiters and inquiring about course availabilities in university. As you are soon to be graduating, I wish you all the best and I hope these tips are helpful for your future professional endeavours. Thank you for taking the time to read this memo. If you have any questions, please feel free to email me at jasmin.senghera@alumni.ubc.ca
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