Subject Lines and file names
‘301 Student Name Assignment name’
I am sure you can all imagine how much email and how many documents I file on a regular basis — all you need to do to is multiply the assignments you are responsible for each week by the number of students in the class, and you can easily imagine how many documents I deal with daily.
I do not open all the emails that arrive in my box and I do not read every attachment I open in the moment; rather, I file them according to their subject and student name. If you do not name your attachments correctly, I have to stop and rename the file.
This is reminder to consider the Subject lines carefully – how can you best assist your reader in terms of identifying the message without opening? How can you enable your reader to quickly file the message? Or, alternatively, if your email requires a response, how can you alert your reader to that necessity?
While the emails you use to communicate with in this course are only worth 7% of your total grade, it is nonetheless so important that you learn the skill of professional emailing – and that you understand the differences between the purpose of sending a memo or a message. If there were a final exam for this course, I would ask that question, because it is important; memos serve a different purpose and different reader[s] than messages.
And as you are aware, today, emailing is the main form of communications between professionals.