Progress Report for Formal Report

introduction

Once the formal report proposal was approved, students created an outline for the formal report and a progress report. For me, these two additional assignments were invaluable because they ensured that I had clearly outlined a plan and was maintaining deadlines, rather than completing everything at the last minute. Because of this, I was able to devote an appropriate amount of time at each step and create a competent formal report.

 

progress report

To: Dr. Erika Paterson, Instructor ENGL 301 Technical Writing UBC
From: Johnathan Tam, Student ENGL 301 Technical Writing UBC
Date: Oct 29, 2021
Subject: ENGL 301 Progress Report on Formal Report

Thank you for approving my formal report proposal on determining the feasibility of increasing security measures at my condominium. As outlined in Lesson 2:3, I have created a progress report on my formal report which outlines the intended audience, purpose, significance, research plan, and writing schedule. In addition, please find attached links to my formal report outline and the introduction + survey questions to be used for data collection.

Intended Audience:

  • Jason Chen, President of the Strata Council
    • As the President, Jason is responsible for the daily execution of the strata and the smooth operation of the community.
  • Mary Chen, Strata Agent from Rancho Management Services
    • As the Strata Agent, Mary Chen works  alongside Jason in the operation of the strata and to maintain the wellbeing of the community.
  • As Jason Chen is the President of the Strata Council and Mary is the Strata Agent from Rancho Management, I believe they can bring attention of security issues to the Strata Council and Rancho Management Services, and ultimately sign off on final decisions to increase security measures.

Purpose of Report:

  • To bring attention to security concerns around the condominium.
  • To investigate the feasibility of increasing security measures by installing security cameras in key areas and hiring a third-party security team to patrol the building grounds.


Significance of Report:

  • To decrease crime in the condominium
  • To increase a sense of security for residents in the condominium

Research Plan:

  • Identify the Problem
    • Issue: Increased rate of property crimes in condominium
    • Proposed Solution: Increase security measures via installation of security cameras and regular patrols from third-party security team
  • Primary Data Sources
    • Compose a survey with an ethical introduction for data collection
      • Once approved, distribute the survey to residents in condominium
    • Investigate current strata budget and security measures
    • Investigate security measures in other condominiums
    • Assess costs and barriers of proposed solution
      • Model type, amount, and installation costs of security cameras
      • Reputable company and costs associated with third-party security team
  • Secondary Research Plans
    • Study literature on time frames when property crimes occur the most and effectiveness of security cameras + security patrols
    • Study literature on other solutions to reduce property crime in condominiums
  • Data Cleaning
    • After collecting sufficient data from surveys, compile everything into an excel spreadsheet


Formal Report Outline


Writing Schedule:

  • November 1st – 5th: Upon instructor approval, distribute survey among residents of condominium
  • November 5th – 8th: Conduct investigations for primary data outlined above and study literature
  • November 9th – 10th: Compile data from survey
  • November 11th – 15th: Write Formal Report Draft
  • November 16th: Submission of Formal Report Draft
  • November 20th – 25th: Review and Edit Formal Report based on Peer Review
  • November 26th: Final Submission of Formal Report

Thank you in advance for your time. Please feel free to email me if you have any questions or feedback about my work.

Enclosure: Survey for residents of condominium regarding security measures

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