ALA Meeting

March 8th, 2016 Minutes

12:00 pm –

In attendance: J’Amy McCracken, Elizabeth Moyer, Claire Williams
Claire led the meeting.

Agenda – Skip April meeting. Reconvene in May when school is back in session. Our normal meeting in April would have been after the semester ends and having a meeting during finals week is not practical either.

Called and passed motion to reimburse Jennette and Kaya for expenses for snacks for Freedom to read panel. Elizabeth agreed, J’Amy seconded the motion

ALA Informational Event – discuss possibility of such an event in the near perhaps in the near future or even September when the new cohorts come in. The goal is to raise the awareness of the department on who ALA is and what ALA does.

Progressive Librarians Guild – they would like our help on a round tables . Claire will reach out them. Showcase projects that students have been working on regarding Queer and Trans-spaces/libraries in libraries.

ALA Group Minutes

January 12th 2016 Minutes

ALA @ UBC student chapter

In Attendance: Alisah, Erin, Kaley, Evan, Pamela, Shannon, Elizabeth, Victoria, Dothlyn, J’Amy, Neeyati, Claire.
Minutes: J’Amy McCracken

Agenda:

• Freedom to Read Week
• Student Exchange
• Future Meetings
• Events and Interests

Freedom to Read Week
Feb 25^th – planning on having a panel discussion on a challenged or banned book. Sent out a call for papers and a call for presentations. Trying to get someone from Journalism school. http://www.cbc.ca/news/canada/british-columbia/mohamed-fahmy-pardoned-vancouver-1.3240101

Student exchange
U Washington. Dothlyn made contact but hasn’t heard back yet.

ALA – Who we are?
Student chapter of the ALA
Student Membership in the parent organization $36
Processing for applying – need proof of enrollment

Regular timings for meetings
Second Tuesday of every month
Inclusive for MAS and MLIS

Networking
Sharing, what we are doing? How are classes going? What events are happening in campus or in the community? We should be building up our professional contacts now.
Relationship building

Webcast
ALA webcasts – planning an event for people to watch and discuss together

OTHER IDEAS

• A mixer for MAS and MLIS. Something to bring us together.
• Announcement: Progressive Librarians Guild, roundtable on collections. Focuses on diversity, access and community. Proactive now – looking for input from those who would like to see certain topics come up such as collections development.
  SLA panel discussion next week Wednesday 20^th. 11:30 – 12:30 lunch will be provided.
• Movie night.

Minutes approval process.
If you have anything to add please bring to the next meeting.

ALA Group Minutes

September 11th 2015 Minutes

Present: Christina Appleberry, Neeyati Shah, Kaley Young, Claire Williams, Simon Robins, Shannon Cheng, Dothlyn McFarlane, Evan Thompson, J’Amy McCracken

Minutes: Shannon Cheng

Next Meeting: Tuesday, October 13, 2015, 1pm Trail Room

• Introductions of all present members
• Future meetings: Second Tuesday of every month at 1pm in the Trail Room
• Elections
  • Positions Open:
    • Co-chair: Dothlyn McFarlane and Claire Williams
      • Appleberry is leaving next January
    • Secretary: J’Amy McCracken
    • Co-webmaster: Evan Thompson
  • Review of previous events:
    • Panels
    • Freedom to Read Week:
      • Panel of intellectual freedom
    • Book exchanges

New Business

• University of Washington Exchange
  • Early October, possibly Thanksgiving weekend (Monday Oct. 12)
  • Costs: Bolt Bus $12-18/way and food
  • Strong interest
• ALA Membership: Student rate is $35
• Events
  • Collaborating with English and Theatre programs at UBC for Freedom to Read Week (February)
  • Book-binding how-to
  • Partnering with Public Libraries association and readers advisory workshop
• UBC ALA Swag
  • ALA logo
  • Evan to look at costs
• ALA Exec:
  • Co-chairs: Christina Appleberry, Dothlyn McFarlane, and Claire Williams
  • Secretary: J’Amy McCracken
  • Treasurer: Mattias Olshausen
  • Co-webmasters: Evan Thompson and Shannon Cheng

ALA Group Minutes

February 10, 2015

Present: Sadie Tucker, Kaylin Anderson, Anna Ferri, Matthew Murray, Chloe Riley, Christina Appleberry, Alex Kuskowski, Alan Woo

Minutes: Sadie

• University of Washington Exchange
  • Went very well. Thanks to everyone who helped out!
  • Bus tickets did not end up being used. Anna has bought them.
  • If we want to continue the exchanges, we need to get on it quickly. UoW operates on a fairly strict cohort system, so if we don’t communicate now then we will be dealing with all new people in September.
• Programming panel
  • Also went very well!
  • Matthew took some photos.
  • Sara Green said she had a great time and is open to people contacting her to discuss public libraries and/or community work.
  • We may want to consider doing a panel on a similar topic again, as it was extremely popular with the students. Some said it was the best panel they had attended at SLAIS (yay!).
• Tote bags/Swag
  • May just let this topic fade away. Those present at the meeting were not huge fans of making more stuff that then take up space.
  • We can consider doing a screen printing event if people are really interested in making tote bags.
• Freedom to Read Week
  • February 24^th, 9am-3:30pm
  • Discussion panel at noon
  • Need to do internal group emails to drum up attendance.
  • Need people to bring food and also to read.
  • Anna and Appleberry will be there all day.
  • Will have display with some books and bookmarks.
  • Will have post-its where people can write down some of their favourite banned or challenged books.
• Attending Conferences Panel
  • March 25^th, noon-1pm, Lillooet Room
  • Matthew and Anna have agreed to be on it. Sadie will contact Chelsea Shriver to see if she can attend.
  • Appleberry will pick up $10 gift cards for panellists.
  • Sadie will set up a Google Doc for questions.
  • Set-up: Sadie, Matthew, Anna
  • Will have another bake sale by donation. Sadie will send out an email.
• Executive positions
  • Will have election next month (March) for webmaster, treasurer, and co-chair.

ALA Meeting Minutes: October 15, 2013

Oct15 2013_ALA Minutes

Trail Room, 1:00pm

Attendees:

Anna Ferri, Matthew Murray, Eka Grguric, Carolyn Heine, Kaylin, Amanda Wanner, Hedda Monaghan, Monica Swamiraj, Nicole Askin, Matthew

Agenda:

1. Change to the ALA @ UBC Constitution
   1. Motion passed with a majority approval (40/79)
   2. Members are now “encouraged” to be ALA members
   3. T-shirt Order Status
      1. T-shirts are off to be printed
      2. $14.35 per shirt, ALA will cover $1.35 per shirt and the three free shirts (to Eric, Caroline, and our Bellingham contact)
      3. Alyssa gave ALA@UBC full permission to use her logo however we like
      4. ETA to Bellingham: October 28^th
      5. Task: Arrange to collect money and distribute shirts

i.      We will need ALA members to help with this (sit in lounge)

1. Accreditation Review Panel Luncheon
   1. Monday October 21^st at 12:00pm
   2. Eventbrite sign up
   3. All chairs have been invited to meet with the review panel at 11:45pm
   4. LASSA sponsored All Chairs Meeting
      1. Last Thursday, October 10
      2. Hoping to make this a once a semester event
      3. Spring panel on publication and distribution

i.      Hopeful collaboration with BCLA/CLA

1. Calendar is EXTREMELY helpful (studentsatslais.weebly.com)

i.      Matthew will pass off the torch to another student

1. Treasurer’s Report
   1. $723.62 in the budget
   2. $250 to donate a small library to One to One Charity

i.      Donation includes the $100 made from last spring’s Freedom to Week bake sale

1. About 20 dollars to reimburse Anna for food items for ALA Roundup
2. We have been approached by LASSA to provide a monetary sponsorship for the Halloween Event (Oct 30)

i.      We will donate $100.00 to start. If LASSA is desperate for more, we will donate up to an additional $50.00

1. Motion approved
2. Wikipedia Loves Libraries Event
   1. Next Tuesday, October 24 in the Terrace Lab
   2. Task: Advertisement of the event

i.      Outside departments (Education department, English department, libraries)

ii.      Eka will develop a poster from the digital sign

iii.      Volunteers to put up posters

iv.      Central repository for WLL to add our event to

1. The workshop will run from 12pm-1pm with an open lab from 1pm-2pm (for questions and practice)
2. Upcoming Events
   1. White Elephant Book Exchange

i.      Task: advertisement and organizing a possible bake sale

ii.      Set a date: 27^th of November

1. Executive Elections

i.      Two open positions: chair and treasurer

ii.      Matthew (and possibly Eka) will be doing co-op at UBC and may be able to continue their executive duties

1. ALA Student to Staff Program

i.      Essay contest for ALA Conference travel scholarship

ii.      Scholarship covers room, food stipend, and cost of conference

iii.      Essays need to be submitted before December 1

1. Scholarships basically offered on a first come, first serve basis
2. Student must be committed to going to ALA
3. Next Meeting
   1. November 5, Trail Room

The new ALA @ UBC t-shirt is ready to order. The design is from SLAISer Alyssa Feir (Thanks Alyssa!). Placing your order is very simple – just click on this link and follow the directions. Ordering is open until midnight, Wednesday, October 2nd.