Code of Conduct

First and foremost, our goal for this event is to create and hold an equitable and inclusive conference. We ask all participants to review this community code of conduct before attending the conference and keep the content of this document in mind while attending and participating in the event. 

What To Expect:

  • Land acknowledgment
  • Introductions around the table – name, institution/lab, and pronouns (or preferred way to be addressed).
    • If you are comfortable, please include pronouns in your zoom name (you can edit your name by clicking the three dots in the upper right corner of your video -> rename).

Participation Guide:

  • Please let Jihyun or Natasha know of accessibility needs prior to the conference via email or during the meeting via direct chat.
  • We encourage participation of all forms and so there are no camera or speaking requirements.
  • There is no pressure to attend all events of the conference, if you need to take a break or have other commitments to attend that is absolutely fine. You can leave the meeting and re-join whenever.

Ground Rules:

  • This event is a safe space and there will be zero tolerance for harassment or discriminatory behaviour. 
  • Please use the Hand Up function in zoom (Reactions button on bottom right -> Hand Up) when you want to speak.
  • The time after each presentation can be used for both questions about the research/presentation and also for free form discussion. 
    • We encourage participants to ask questions, provide feedback or insights, and even just congratulate the speaker on a cool presentation! 🙂 
  • We ask all participants to be present during the meeting and be yourself!
  • We plan to record the meeting so that it can be made available to participants after the event. The recording will be password protected and only available to those who ask Jihyun or Natasha for access. Please let either one of us know if you are in any way not comfortable or would not like to be recorded.

Tips for more inclusive meetings – in general 

  • Approach every interaction with others from a place of mutual respect, free of assumptions about any person’s value.
  • Approach new ideas from a perspective of exploration and discovery, avoid defaulting to “knee-jerk nay-saying”.
  • Acknowledge and amplify the contributions of others.


Our code of conduct was adapted from the community code of conduct created by UBC Biodiversity’s Equity, Diversity, and Inclusion Reading Group and from Dr. Rachel Germain’s lecture “How to do inspired science as a group” from the CIEE Living Data Project course Scientific Collaboration in Ecology and Evolution.