Meeting Agenda – October 26, 2021 – Held in Terrace Lab, IKB 4th Floor

UBC ALA Student Chapter: General Meeting

Meeting called to order: 5:03

Notes taken by club secretary: Alannah Berson

AGENDA

1. Hello & Welcome
2. Vote on October 4th Meeting Minutes
3. LASSA Response to Email
   1. Chai Chill → questions forwarded to iSchool administration for further guidance on COVID event guidelines
      1. Department follows the provincial guidelines, (50 people which is fine given our attendance numbers)
      2. Meeting outside (for food and drink events) could help people feel comfortable, but challenging with the rain
      3. Could postpone this until next term and focus on a holiday event
   2. LASSA Discord Poll for Event Topics → we are welcome to create a poll, but LASSA asks that we do not post in too many channels 
      1.  Topics for guest speakers or workshops
4. Event Poll 
   1. Finalize topics for guest speakers/workshops
      1. British Columbia Electronic Library Network (BC ELN) 
      2. Business librarianship
      3. Health Librarianship
         1. Know a librarian at UCSD (UBC grad) who may be interested in talking about his work -Amber
      4. UX Librarianship
      5. Technical Services Topics (metadata, backend of public libraries)
      6. Scholarly communications
      7. Webinar – Library Futures (strike)
         1. None upcoming but most are archived at Internet Archive. Possible titles to choose from include Mythbusting Controlled Digital Lending and Big Tech and Access to Information
      8. Specialized Academic Librarians from UBC (GIS, Data Librarian)
      9. Special Collections downstairs IKB
      10. Professional Development Workshop on Email Signatures (BCLA)
          1. Other library-specific development? Can begin curating list of interview questions (will be able to use this for multiple events) 
      11. Children’s librarianship (potential collab with YAACS)
   2. Choose a platform – Google poll
   3. Who will create & post? – Mandy will make & share, then we will discuss on officer’s channel
   4. ETA will be Saturday 
5. SLA & BCLA Updates from Alannah
   1. AB will reach out about crafternoons (BCLA)
6. Food Bank Updates from Peyton

1. 1. ACA → Do we want to reach out about hosting a social event soon? Perhaps a holiday theme.
      1. Teaching days finish on Dec 7th. 
      2. Probably best in 1st half of December to catch people before they leave for the holidays
      3. Action step: Amber will reach out by Friday the 29th about general availability 
   2. Set a date/time/location for next meeting
      1. Meeting every two weeks is a lot if we don’t have an event
      2. We could have a low-key social in November 
      3. Next Meeting: 16 November
      4. Action Item: Mandy will write for the Digest and Jeremy will post on Discord
      5. Action Item: Amber will make graphic 
   3. Upcoming Events: 

• SLA: VanDusen Botanical Gardens Virtual Tour

1. 1. When: 11/22
   2. Google form sign-up sheet
2. Meeting ended: 5:36pm

Meeting Agenda – October 4, 2021 – Held in Terrace Lab, IKB 4th Floor

UBC ALA Student Chapter: Post-Election General Meeting (October)

Meeting called to order: 17:08 PST

Notes taken by club secretary: Alannah Berson

AGENDA

1. 1. Hello & Introductions
   2. Announce Election Results for 2021-22 Officers
      1. 13 responses
      2. Co-Chair: Mandy Furru
      3. Co-Chair: Amber Gallant
      4. Secretary: Alannah Berson
      5. Treasurer: Peyton Moriarty
      6. Webmaster: Jeremy Davet
   3. Recommendations/tips from end of year summary 
      1. Pandemic wiped membership and leadership, including access to accounts
      2. Underlines the importance of transition procedures
      3. Club did not have a budget and thus had few events since many other clubs had online events
      4. Recommendation: Renegotiate what this club should be for its’ members (strategic plan?)
      5. Not a lot of benefits for being officially constituted under the AMS (just a lot of paperwork)
   4. Add new members to ALA Officer Discord
   5. Make sure Amber, Peyton, Alannah have access to email
   6. Give Jeremy admin access to SCALA blog
   7. Next Club Meetings
      1. Have ALA rep attend
         1. LASSA: Oct 19 2021, 9:00am – 10:00am link
         2. SLA: Meeting 10 AM Thursday (Alannah is point person)
         3. BCLA: In the next week or so (Alanna is point person)
         4. ACA: Meeting tomorrow (6th October) – Peyton will let us know highlights
   8. Set a date/time/location for next meeting
      1. Every two weeks, to see how it works (Mandy will post a link in Discord)
   9. Event Ideas

• Chai Chill

1. 1. 1. 1. BYOB, people can share tea
         2. Food Bank – Peyton 
         3. COVID guidelines – may need to check vax cards
         4. Ask LASSA (can we do food and beverage; Mandy will do this)
         5. https://www.when2meet.com/
      2. Professional Development Workshops (BCLA?)
         1. Email signatures
         2. Interview techniques
      3. Fun documentary viewing parties
      4. Guest Speakers – find out what SLA is doing
         1. What topics are members interested in hearing about?
            1. BC ELN 
            2. Business librarianship
            3. UX Librarianship
            4. Tech oriented stuff
            5. Scholarly communications
            6. Webinar – Library Futures
            7. Specialized Academic Librarians from UBC (GIS, Data Librarian)
            8. Special Collections downstairs IKB

• Hold a Poll on LASSA Discord (Mandy will mention that in email to LASSA as well)

1. Announcements
   1. LASSA Halloween Movie Night, Date TBD. Vote for the movie here.
   2. SLA@UBC Virtual Tour. When: Monday, November 8th, at 12pm. The Special Library Association will be hosting a virtual tour with the Yosef Wosk Library & Resource Centre, the library for the VanDusen Botanical Gardens and the Bloedel Conservatory. Sign up for their mailing list to receive further details when they are available: sla.slais.mail@gmail.com  
   3. Any other news of upcoming events?