Minutes 02 September 2020

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UBC ALA Student Chapter – Fall Planning Executive Meeting

September 02, 2020 – Held on GoogleMeet

MINUTES

Meeting Start at 10:07AM, Wednesday 02 September

Present: Jentry Campbell (taking minutes), Jeremy Davet

Tardy: Giovanna Maranghi

  1. Updates
    1. Transition Procedure
      1. Add notes about incumbencies – Even if re-electing or running for re-election should create a transition document
      2. Update so web-master posts minutes from meetings as recorded by secretary
    2. Webpage
      1. New webpage created because of challenge with administrative privileges on former page
      2. Possibly put ALA’s message in quotes
      3. All links work
      4. Meeting minutes will be added as a page and then linked on the Meeting Minutes page
        1. Possibly create a table for past minutes, etc.
  2. LASSA Welcome Meeting & Slide
    1. LASSA Welcome is Tuesday 8 September 1-2PM
    2. Jeremy is attending & creating slide
    3. Co-Presidents, Secretary, Treasurer, Webmaster all up for election
      1. Jeremy & Jentry planning on running, Gi is not, Keli is running for co-president
    4. Highlight ALA courses, etc.
    5. Next Digest for LASSA – Highlight call for elections
    6. Giovanna to send email with info on general election to LASSA, Post on LASSA discord – Email and post on 8 September
    7. Election is 4pm PDT on 22 September
  3. September General Meeting
    1. MEETING LINK: Link no longer active
    2. Election
      1. Closed ballot
      2. Election is 4pm PDT on 22 September
      3. Submissions for candidacy due 19 September by 5pm to ALA email
        1. Position running for, personal intro as to why they want position
    3. Constitution Amendments
      1. Amend name of school – Now School of Information
  4. Amendments to the Constitution
    1. Edit the name of the school to recognize the change
    2. Potentially add amendment to constitute transitionary process
  5. Discord
    1. Do we need rules?
    2. Wait for webmaster to be elected
  6. Reconstituting
    1. Do we want to? What is the benefit?
      1. Potential we could get funds but LASSA can sponsor our events
      2. Historically unknown if there is a benefit to go back to AMS
      3. Limited benefits especially in a digital environment
  7. COVID response events
    1. Highlight Professional Development
      1. Research Data Management Librarian course by Simmon (Free): https://rdmla.github.io/
      2. Library Juice Academy: https://libraryjuiceacademy.com/
      3. ALA courses: https://ecourses.ala.org/
      4. OCLC Courses (many free): https://www.webjunction.org/home.html
    2. Social Media is currently very dormant
    3. Working with Clubs
      1. SLA – Panel on Special Librarians
      2. Overall digital panel
        1. Challenges to scheduling, digital environment
      3. Work with iPOC

 

Motion to Conclude Meeting by Jentry – Second by Jeremy

Meeting concluded at 11:17am