The Vancouver Scheduling Project

Posted on behalf of the Vancouver Scheduling Project team in SRSM

In 2018, UBC launched the Vancouver Scheduling Project to improve and transform its scheduling pattern and academic course scheduling model. The evolution of our 20+ year old academic course scheduling model and pattern provides opportunities to better align with the University’s strategic plan. Our project team is working collaboratively with the scheduling community to develop innovative, flexible and future proof solutions to support transformative teaching and learning.

After lots of research, consultation with the scheduling community, and the completion and evaluation of multiple course scheduling simulations, a Hybrid Model and multi-block pattern have been approved as new evolving solutions for moving forward, starting with the 2022W schedule.

The members of the project team are working hard to prepare for a December 1, 2021 “go live” date and have a number of initiatives on their plate as we work through the implementation phase of the project including:

  • Develop business operations for the new model
  • Develop policy and procedures for the new model
  • Develop systems and process training for uses and scheduling stakeholders
  • Software (Scientia) production environment set up and a database split of UBCV & UBCO.

If you are looking for more information about the project and the approved scheduling solutions please don’t hesitate to visit the Vancouver Scheduling Project website.

Meet the Vancouver Scheduling Project Team

Robbie Morrison, Project Lead:  Robbie is new to Enrolment Services and the project team but he brings many skills from his previous roles at UBC and he has already become a key champion of the project.

Oana Toma, Business Lead:  Oana’s expertise in academic course scheduling helps her lead the execution of the project plan and manage the project team and budget.

Victoria Liu & Jane Young, Scheduling Analysts:  Victoria and Jane are working in collaboration with IT on system configuration and user testing. They will also be creating training and user guides for stakeholders leading up to implementation.

Rachel Tang, Associate Business Solutions Analyst:  Rachel is updating and developing new business processes and procedures to ensure that the future state of academic course scheduling is efficient and sustainable.

Odessa Corletto, Change Management and Communications Analyst:  Odessa is working to ensure that all stakeholders have the information they need about the project and understand how the new model and pattern will impact their work.

Kara Jenkins, IT Systems Solution Analyst: Kara works on the technical side of the project; providing guidance and support on system use. She also configures and tests the quality and functionality of new scheduling tools and reports

UBCV: Volunteer to Help at Graduation November 27-29

Fall graduation is just around the corner and we are sending a call out to help with the ceremonies in Vancouver. Graduation will take place between November 27-29.

The job is simple and is a great opportunity for you to connect with students and participate in an exciting and important UBC event. You will be helping us to hand the student’s their diplomas before they go to their ceremony, held in the Chan Centre for the Performing Arts. Starting this Fall, the distribution venue has changed for us and you will be helping out at Thea’s Lounge.

We will need 2 volunteers for each ceremony and the time commitment is only about 60 to 90 minutes.

How it works:

  1. Sign up to volunteer at the link below.
  2. Put the date and time in your calendar.
  3. Show up on time at Thea’s Lounge, on the 2nd floor of Thea Koerner House, at the time noted in the Doodle. (Take note veteran volunteers, this is a change from previous ceremonies.)
  4. You’ll be helping hand out the diplomas to students as they arrive.
  5. When the diplomas have all been given out, you’re free to head back to your office.

To sign up please visit the Doodle poll in the link below:

https://doodle.com/poll/bs2at9mihe5hy6c4

The signup deadline is Friday, November 1st.

The ceremony schedule can be found at the following link: https://graduation.ubc.ca/schedule/

Thanks to all who are able to help out!