New ideas!

If you want to form some random groups, take paper clips in various colours (depending on how many participants you want in one group, count them in advance and pick the appropiate number of different colours). Then, go around the circle and ask everyone to choose one paper clip from the pile in your hands (or a small box) followed by announcing that everyone with colour x will be in one group etc.

Fun fact: Came up with it on the fly when I forgot to prepare my groupings and all I had available was one of our boxes with stickies, pens and other material, including paper clips!

Online module participation checklist

To follow up the participation on each online module, we used an Excel spreadsheet. The names and emails of all the participants were the left columns and on the right we had a column for each online module. We dynamically checked off the names of each participant who had left a comment. This way, we had a visual measure of the participation and could also identify and contact individual participants if necessary.

We added this as a second sheet to the registration list spreadsheet and shared it on Dropbox. I now think maybe it would be even more efficient if we make a single Excel Google doc including the registration list, online module participation checklist, and the dynamic schedule (explained below by Jens).

New ideas!

We emailed our participants well ahead of time and set the deadline for online participation three days prior to the ISW. We had amazing success with all participants submitting on time and commenting on their peers comments. This translated into great mini-lessons starting from Day 1.

New ideas!

Rowshan introduced the “dynamic schedule” to us. This is a very simple but great idea of having an excel sheet where times are automatically calculated. You only have to change the time of your session and everything gets updated. We did that throughout the day to accommodate changes in the schedule. Great idea!

Recording the creative feedback on video

On Day 3, I gave the participants the option to have their creative feedback recorded on video. As they all consented, we basically had self-facilitated feedback cycles at the end of which I might add a question or two to expand on an important topic that had come up either in the feedback cycle, or something that was discussed in our 1-on-1 reflection with the instructors. I copied the feedback video along with their mini lesson and gave it to them at the end of the day.

Active Learning Techniques lottery

At the end of the Day 2 small group session, I suggested that each participant pick a specific active learning technique that they have liked among those introduced in the preceding two days, and challenge themselves to use it in their Day 3 mini-lesson. The suggestion was received with enthusiasm and actually one of our participants came up with a fun way to do it: using the cuttings of the handout of active learning techniques, we crumpled them into balls and put them in a bowl. Each participant then could draw a couple of techniques out of the bowl (these were 14 techniques that they had worked on both on the online module as well as the theme session on the same morning, so they were reasonably familiar with all of the techniques.)  I greatly encouraged them to use their ‘lottery techniques’ in the following mini-lesson, if they felt comfortable.

This activity was essentially meant as a reflective practice to get them to take one step further from just reading about, summarizing and even evaluating the active learning technique, and seriously consider them for application in near future. I was pleasantly surprised the next day when I saw that most of them had really incorporated the lottery techniques in their lesson and were happy about the experience!

Using post-it check lists on the doors to keep the facilitators informed of the other small group’s progress

In order to make sure both small groups finish around the same time on the occasions we needed to go back to the large group on a specific time, we used the following simple tool. We posted a half-page check list, like the one shown below, on the door of each room with a marker close at hand. This way, each facilitator could simply check off the stage and min-lesson they had just completed. This proved to be a convenient way of knowing where the other group is at without interrupting them, and adjusting the cycle pace if necessary.

Table