To: Evan Crisp, UBC Student
From: Emily Krisnamurti, ENGL 301 Student
Date: November 16, 2019
Subject: Best Practices in E-mailing your Professor
Hello Evan,
I’m Emily, a fellow UBC Student, and I wanted to provide you with a list of helpful tips that you can use in the future to email your professor.
Tips for emailing your professors:
- Fill in the subject line to a brief point of what you want to talk about. In this case, it could be: “Registering for your ENGL __ Class”
- Create a professional email with your name. For example: “evancrisp@gmail.com”. This way, your professor would not disregard you, and assume that the email must be of importance and not spam.
- Substitute to a more respectful and professional way of addressing your professor. Perhaps, by including “Prof. Lambert” in the way you address him.
- It is always important to introduce yourself! Your professor or any recipient would appreciate knowing who they are responding to.
- Make sure that your sentences are all full and complete sentences. Try to re-read what you wrote to see if there are some unclear sentences.
- Make sure to address and talk to your professor politely. Understand that you are writing an email because you need his help on something, and therefore, needs to show a sense of gratitude, respect and understand that you should be the one that cater to his availability.
- Please avoid unnecessary information, and requesting impolite favours.
- Show gratitude at the end of your email.
- End your email with how you can be contacted and a close it by signing your name. For example, “Sincerely, Evan Crisp”
I hope the tips I provided you above could be beneficial to the next time you need to email your professor. If you follow through this tips, I can guarantee, your professors will be more willing to help you. If you have any questions, concerns, and/or comments about this email, please feel free to contact me on: emilyjasmine@gmail.com.
Thank you.
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