MEMORANDUM
To: Evan Crisp, Fellow UBC Student
From: Jenny Zhang, ENGL 301 Student, J.Z.
Date: November 13, 2019
Subject: Writing Effective Emails to Professors
Here is a memo containing information regarding how to write an email to your professor. The following practices will result in a more professional looking email.
Effective email writers use the following practices:
- Including a subject line that tells the recipient the email’s purpose.
- Using a professional email address since some systems may filter out emails assuming they are spam.
- Addressing the recipient professionally by their name and title.
- Using a polite and formal tone throughout the email.
- Expressing your interest in the course.
- Avoiding adding any extraneous personal details.
- Ending with your email with your name, contact information and student number.
- Proofreading for any grammatical errors.
Being able to write a professional email is a beneficial skill that will be continued to be used in the future. By following these practices when sending emails to professors, it will help increase the likelihood of receiving a response. If you have any questions or concerns, please don’t hesitate to contact me at j.zhang.8@alumni.ubc.ca
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