To: Evan Crisp, UBC Student
From: Tarandeep Atwal, ENGL301 Student
Date: November 22, 2019
Subject: Best Practices for Emailing Professors
Here are some best practices for emailing professors. These tips will help to create more professional looking emails.
Tips for writing emails to professors
- Using an academic email address identifies the mail to be safe and not spam
- Filling in the subject line with course number and brief inquiry establishes priority of email
- Addressing the professor with a greeting, title and last name is a polite gesture
- Keeping the writing content clear and concise makes it easy to follow and quickly readable
- Using professional tone in communication conveys the aim clearly
- Writing only relevant information to the inquiry saves reader’s time and gathers attention for action
- Excluding slang and abbreviations in the writing
- Proofreading for any grammatical or punctuation errors prior to sending the email
- Ending the email with an appropriate closing like Sincerely or Best Regards
- Writing full name and student number so the professors can know the sender
Emails are an effective and convenient way of communication. The above-mentioned best practices help us to communicate effectively and professionally with the professors. For any questions, you can email me at t.atwal@alumni.ubc.ca
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