MEMORANDUM
To: Evan Crisp, UBC Student
From: Priyanka Patel, UBC Student, ENGL 301
Date: November 21, 2019
Subject: Writing Effective Email Messages to Professors
Please find a list of tips below on writing email messages to your professors. This will be helpful to write a professional email and have an effective communication with professors.
Tips for emailing your professor
Effective professional writers follow these guidelines:
- Use academic or professional email address when communicating with school professor.
- Use full name and student number for the professor to recognize the sender.
- Use a subject line for the professor to know the importance and urgency of the email.
- Address the professor in a respectful manner by using their title and name.
- Communicate the message in a professional tone. Don’t be sloppy and careless. Refrain from using slang language. Don’t use words that are not friendly or polite.
- Avoid sharing unnecessary information to save reader’s time.
- Respect professor’s time and attention.
- End the email with a name, title, and contact email.
- Proofread to make sure correct grammar and spellings used throughout the email.
Email is an essential way to communicate with professors. Following these tips can help us communicate in a professional manner with professors. If you have any questions, please email me at ppatel45@alumni.ubc.ca.
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