Lesson 2.3: Progress Report

MEMORANDUM

To:                        Dr. Erika Paterson, Instructor of ENGL 301

From:                   Emily Leung, Student of ENGL 301

Date:                    November 16, 2019

Subject:               Progress Report on Recommendation Report for UBC Sustainability Initiative

 

Audience

The final report will be provided to Karen Taylor, Program Manager, at the Teaching, Learning, and Student Engagement division of UBC Sustainability Initiatives (USI). She is part of the decision-making body in (USI) and has the authority to act on my recommendations.

 

Purpose

The goal of the report is to provide recommendations on enhancing collaboration among sustainability groups in UBC with regards to event planning. It is to address the problem of similar events overlapping and clustering temporally and spatially which results in a lower overall turnout rate. Areas of inquiry include:

• What do groups usually take into consideration when planning an event?
• What are the challenges groups face in terms of event planning?
• Have groups ever collaboratively put on events? If yes, how do they find the collaborative experiences?
• How often do groups run into the problem mentioned above?
• What methods have groups tried to avoid the problem, if any? Are they successful or not?

 

Significance

The USI was established in 2010 to facilitate the university’s effort to integrate operational and academic sustainability. One of USI’s priorities is to enhance sustainability themes into student engagement activities through partnership with campus groups. To achieve this priority, USI offers consulting services to groups to help them plan sustainable events and created the Sustainability Student Council that comprises of representatives from most sustainability groups. The recommendations from this investigation would be valuable to USI in furthering their engagement with these groups and promoting sustainability through student-led events.

 

Research plan

• Background research
  • Identify all sustainability groups on campus
  • Identify the problem of a scheduling conflict
  • Examine the implications of the problem
  • Identify areas of inquiry
• Primary data collection
  • Identify groups to participate in the survey
  • Identify interviewee from USI
  • Design survey for sustainability groups
  • Design interview questions for USI representative(s)
• Secondary data collection
  • Identify articles on the subject matter
• Data analysis
  • Create charts for survey data
  • Analyze survey data
  • Analyze interview answer
• Recommendations
• Conclusion

 

Timeline

Oct 1-10: Conduct background research

Oct 11: Complete and post report proposal

Nov 11: Complete and post report outline

Nov 16: Identify survey respondents and interviewees

Nov 16: Complete and post draft interview and survey questions

Nov 20: Finalize interview and survey questions

Nov 21-Dec 4: send out interview and survey invite and analyze results

Nov 21-Dec 4: Conduct desktop research

Dec 4: Complete draft formal report

Dec 5-10: Review and proofread draft report

Dec 10-19: Refine draft report based on Peer Review comments

Dec 19: Complete and post Formal Report

 

 

Enclosed

Survey questions: Survey Questions_Emily Leung

Interview questions: Interview Questions_Emily Leung