November 17, 2019
To: Evan Crisp
From: Lisa Liang, student of English 301 class
Subject: Best Practices in Writing Emails to Professors
Here’s the memo you’ve requested regarding best practices for writing emails to professors requesting for a seat in a full course. These tips may help you get a response from professors.
Tips for writing emails to professors
Students following these guidelines will have a better chance of obtaining a seat in a course that’s already full:
- Addressing the email directly to the professor of the course.
- Keeping to the point and avoiding unnecessary details.
- Listing your interest and academic requirements as a primary reason for requesting a seat in the course.
- Providing a reasonable time frame (at least 3 business days) for a reply as professors usually have a lot of emails to go through on a daily basis.
- Ending the email with your full name and student number so that the professor can identify you in the system.
As professors usually have hundreds of students to keep track of, writing emails to professors can be tricky, because not only do we have to be detailed enough for the professor to identify us, we also have to keep our message clear and concise. If you have any questions, please do not hesitate to email me at firstname.lastname@example.org.
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