The online application for November 2023 graduation is now open for eligible students. Enrollment Services will not be sending out a notification to students, as they don’t want to also capture (and confuse) those students who are expecting to graduate in May 2024, instead. If you are aware of any student who missed graduating in May 2023 and should apply to graduate in Nov 2023, please let them know to apply, now.
Please encourage eligible students to apply regardless of outstanding fees or current progress of their program (ie. waiting for final grades from exams, or thesis due by October). Students have until Friday, October 20, 2023 (for G+PS Administered programs only) to submit their application through the Student Service Centre (SSC). The link to the application can be found under Graduation, after the students have logged in.
Below are a few relevant dates to note and to add into your calendars:
Application period: June 15, 2023 – October 20, 2023
Adjudication: October 23, 2023 – November 3, 2023
Policy Committee deadline: Wednesday November 8, 2023
Senate meeting: Wednesday, November 15, 2023
Ceremony dates: Wednesday, November 22 – Friday, November 24, 2023
OTHER DEADLINES TO KNOW CONCERNING GRADUATION
Friday October 20, 2023
Online Application – as mentioned above last day to apply to graduate for November 2023.
Thesis Submission – last day for G+PS approval of final master’s theses and doctoral dissertations for November graduation. The thesis should be submitted prior to October 20th to ensure it can be processed by the end of day Friday.
Degree Completion Memo – Latest date the program can place on the DCM for the student to be eligible for November 2023 graduation.
Wednesday October 25 to Thursday October 26, 2023
Graduation lists – these are the days you should expect to have your graduation lists forwarded to you by our friendly neighborhood SAS team. Please check them as soon as you can so you have time to track down any missing requirements.
PLEASE MAKE SURE YOU HAVE SOMEONE IN YOUR OFFICE AVAILABLE TO WORK ON YOUR LISTS!
Friday November 3, 2023
Last Day! – this is your final day to submit any missing requirements to G+PS. The lists have to be finalized by 4pm on that day.
Students will be assigned to their ceremonies in October, based on their degree and primary specialization (if applicable). The schedule for the ceremonies is not available, at this time. Please visit the Graduation at UBC website for updates.
Please direct students with general inquiries about applying to graduate to the Student Services graduation webpage for information. They can also contact Enrollment Services at graduation@ubc.ca.
We will be having a graduation training session for GPO’s closer to the deadlines with details to follow.
Please email me if you have any questions.
Rockne Hewko
Academic Support Manager
Office of the Dean and Vice-Provost | Graduate and Postdoctoral Studies
The University of British Columbia | Vancouver Campus
170-6371 Crescent Rd | Vancouver BC | V6T1Z2 Canada
rockne.hewko@ubc.ca | grad.ubc.ca
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