Author: liamaria

Doctoral Deadlines Reminder – Spring 2025 Graduation and April 30th completion

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DOCTORAL deadlines for April

Please note: there are two sets of deadlines for spring, and they are very close together, which can be confusing. The first set of deadlines is for candidates who want to participate in the Spring Graduation Ceremony. Meeting these deadlines is key for students to ensure they can walk in convocation.

The second set of deadlines is for April 30 program completion. For candidates who miss the graduation deadline, this second set of deadlines will ensure their program is complete by the end of semester, but they will not be in time for graduation.

The deadline for submission of Nominations for External Examiner for PhD candidates wanting to complete on the timeline for Spring Graduation was last Friday, November 22. While this is a slightly flexible deadline, forms should really be in by Friday this week, to avoid delays.

As a reminder, the other dates candidates need to meet for Spring Graduation are as follows:

FRIDAY, 24 JANUARY, 2025 – Doctoral dissertation (and supporting documentation) submitted to Graduate and Postdoctoral Studies for external examination. 


FRIDAY, 21 MARCH 2025 – Last Day for Final Doctoral Oral Examination.


THURSDAY, 17 APRIL 2024 – Acceptance of final, approved doctoral dissertation by Graduate and Postdoctoral Studies. Please note that this is a Thursday because of Easter.

Not quite the same, but similarly:

The deadline for submission of Nominations for External Examiner for PhD candidates wanting to complete on the timeline for April 30 Program completion is last Friday, December 6. While this is a slightly flexible deadline, we may struggle to find an examiner before the winter break for forms that come in late.

As a reminder, the other dates candidates need to meet for April 30 Program completion are as follows:

FRIDAY, 7 FEBRUARY, 2025 – Doctoral dissertation (and supporting documentation) submitted to Graduate and Postdoctoral Studies for external examination. 


FRIDAY, 4 APRIL 2025 – Last Day for Final Doctoral Oral Examination.


WEDNESDAY, 30 APRIL 2024 – Acceptance of final, approved doctoral dissertation by Graduate and Postdoctoral Studies. 

Students will be able to choose to defend either in person or on Zoom. We will work with students to select the most appropriate mode for their defence.

Please distribute this email to any faculty or students you think may be interested.

Best,

Robyn

 

Robyn Starkey (Pronouns: No Preference)
Doctoral Exams Coordinator
Office of the Dean | Graduate and Postdoctoral Studies
The University of British Columbia | Vancouver Campus | Musqueam Traditional Territory
The University of British Columbia 170 – 6371 Crescent Road | Vancouver BC | V6T 1Z2 Canada
Phone 604 822 3989
robyn.starkey@ubc.ca | grad.ubc.ca

The UBC Vancouver campus is situated within the traditional, ancestral and unceded territory of the xʷməθkʷəy̓əm (Musqueam).

GradUpdate – Designing Your Grad School/Career Strategy, LinkedIn, Speaking as a Scholar: Telling Your Research Story, ISI Fund Pizza & Proposals, RIC Engaged Scholarship Award, SIN info session & clinic, Organizing File Directories, and more.

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GradUpdate

In this issue, Designing Your Grad School/Career Strategy, LinkedIn, Speaking as a Scholar: Telling Your Research Story, ISI Fund Pizza & Proposals, RIC Engaged Scholarship Award, SIN info session & clinic, Organizing File Directories, and more.

Registration Open

Getting the Most Out of Your Academic Experience: Designing Your Grad School/Career Strategy
Join this session to hone your academic plan and establish strategies for prioritising your time and discovering career possibilities throughout your program.
Online | Thursday, Dec 3 | 11 am – 1 pm

Register

LinkedIn
Online | Wednesday, Dec 4 | 2 – 3 pm

Register

Seats available

JSPS Fellowships Information Session with the Japan Society for the Promotion of Science
Hybrid | Monday, Dec 2 | 1 – 4 pm Register

Events and Opportunities

A selection of upcoming events are highlighted below. 
Visit  community.grad.ubc.ca and grad.ubc.ca/current-students/professional-development for our full events calendar.

ACADEMIC

Research Impact Canada Engaged Scholarship Award
This award is meant to recognize knowledge mobilization excellence. PhD winners will receive $3k CAD and Master’s winners will receive $2k CAD.
Learn more and apply by Feb 24.

Pizza and Proposals: ISI Fund Student Led Projects
In-person | Wednesday, Dec 4 | 11 am – 12 pm Register

Indigenous Strategic Initiatives (ISI) Fund Information
Online | Wednesday, Dec 4 | 2 – 3 pm Register

CAREER

Building your project network map
Online Mitacs training | Thursday, Dec 5 | 9 am – 12 pm | Mandatory online pre-requisite “Advance your reach”. Make your LinkedIn profile work and position yourself for a job in industry
Learn more and register for this or upcoming sessions through Mitacs Edge.

Post-Graduation Work Permit (PGWP) Workshop
Get up-to-date information about the recently announced changes to the Post-Graduation Work Permit (PGWP) Program, eligibility criteria, application process, work eligibility during the transition to a PGWP, and important considerations when travelling after completing your studies. The presentation will be followed by a Q&A session with Regulated International Student Immigration Advisors (RISIAs) from International Student Advising.
Online | Tuesday, Dec 3 | 12:30 – 1:30 pm Register

Social Insurance Number (SIN) Virtual Information Session
Get a comprehensive overview of the SIN application process and the services offering by the SIN Clinic
Online | Thursday, Dec 12 | 10 – 11:30 am Register

Social Insurance Number (SIN) Clinic
Service Canada agents will be on campus to help you obtain your SIN
In-person | Thursday, Dec 19 & Tuesday, Jan 7 | 9:30 am – 3:30 pm Register

RESEARCH

Quantum Sensing Use Cases (Technical Audience)
Online Mitacs training | Wednesday, Dec 4 | 10 am – 1 pm
Learn more and register.

Introduction to Machine Learning: Classification and Clustering
Online | Thursday, Dec 5 | 11 am – 1 pm Register

Data Bites – Best Practices for Organizing File Directories
Online | Thursday, Dec 5 | 12:30 – 1 pm Register

Designing Web Maps with Mapbox
Online | Thursday, Dec 5 | 1 – 3 pm Register

WORK WITH OTHERS

Incorporating reconciliation, equity, diversity, and inclusion into your project
Online Mitacs training | Tuesday, Dec 3 | 6:30 – 9 am | Mandatory online pre-requisite “Fostering a culture of reconciliation, equity, diversity, and inclusion”.
Learn more and register for this or upcoming sessions through Mitacs Edge.

WRITING AND COMMUNICATION

Refined project communication plan
Online Mitacs training | Wednesday, Dec 4 | 9 am – 12 pm | Mandatory online pre-requisite “Enhance your communication skills”.
Learn more and register for this or upcoming sessions through Mitacs Edge.

Speaking as a Scholar: Telling Your Research Story
Hybrid | Wednesday, Dec 4 | 10 – 11:30 am Learn more

SSHRC Storytellers Challenge
Submit a 3-min video or audio clip of your SSHRC-funded research and win prizes. 2 UBC graduate students were in 2024’s SSHRC Top 5!
Learn more and submit by Tuesday, Jan 21

Looking for a short-term researcher to work with Wild Bird Trust of BC

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We are supporting the Wild Bird Trust of BC in an ecological assessment project and I wanted to share an open position with your network if possible. We are looking for a short-term researcher to work with us and the team at the Wild Bird Trust of BC on research looking at the Implications of First Nations Eco-Tourism Infrastructure in a Wildlife Sanctuary.

I’ve attached the job description. Would it be possible to share through your channels? I believe it can be of interest to students.

Thank you in advance!

Isabela Ortiz

Production Coordinator

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Request for short term researcher
Implications of First Nations Eco-Tourism Infrastructure in a Wildlife Sanctuary

Project: Ecological and environmental analysis for the development of new tourism site
assets at Maplewood Flats, adjacent to Tsleil-Waututh Nation reserve lands.

Deliverable: produce a 2000 word research brief with information and observations of key ecological and environmental requirements for:

1. installation of temporary and moveable floating dock for canoes;
2. an outdoor commercial kitchen in the Nature House surroundings,
3. a fire pit storytelling installation for Takaya Tours

The brief should include information and analysis of:

● Analysis of federal Fisheries regulations affecting foreshore infrastructure
● Impacts of tourism infrastructure (ie storytelling fire pit) in a park setting
● High level commentary on Tsleil-Waututh rights to develop unceded lands
● Implementing socio economic methods in resource and environmental research

Timeline:
● Research and observations writing (3-4 weeks), starting as soon as possible
● Written observations to be reviewed by ecologist: Nov 30

Honorarium: $1000
Reporting to Project Manager, Isabela Ortiz (isabela@voor.ca).
The Conservation Area at Maplewood Flats Operated by WBT Wild Bird Trust of British Columbia
2649 Dollarton Highway, North Vancouver, BC, V7H 1B1
facebook/Instagram/twitter: @MaplewoodFlats
wildbirdtrust.org

IOF SEMINAR – November 22, 2024 – Evaluating response of fish and shellfish to anthropogenic impact mitigation in the Mississippi River delta. ????????

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IOF SEMINAR – November 22, 2024
Evaluating response of fish and shellfish to anthropogenic impact mitigation in the Mississippi River delta and coastal region using a coupled modeling approach
The main environmental impacts affecting coastal Louisiana are wetland loss and coastal hypoxia. Efforts to mitigate these impacts are expected to affect fish and shellfish in the area. Reducing hypoxia can be expected to benefit fish and fisheries, but nutrient load reductions to meet hypoxia reduction goals could reduce productivity. Coastal restoration and protection projects designed to mitigate wetland loss can be expected to benefit fish and shellfish by preserving habitat, but implementation of these projects may affect or displace them. Evaluating potential future outcomes of these types of management actions can be done with scenario-driven simulation modeling. Comparative analysis of implementation of different management strategies versus a future without action can inform management decisions. Dr. de Mutsert will present coupled modeling projects that use physical-biological models to simulate the changes in the land- and waterscape, offline coupled to Ecospace models that simulate the effects of these changes on fish and shellfish biomass and distribution. With these projects she will also go through the development of ideas to include species-specific responses to environmental changes in Ecopath with Ecosim modeling. The overarching goal of the coupled modelling approach is improving the capability to assess the effects of alternative management strategies on ecosystem function, living resources, and fisheries landings, and allow for managers to make informed decisions that include potential trade-offs.
Dr. Kim de Mutsert
Associate Professor
Division of Coastal Sciences, School of Ocean Science and Engineering
University of Southern Mississippi (USM)
Friday, November 22, 2024 – 11:00am  – 12:00 pm
Over Zoom
IOF community members (students, faculty and staff) do not need to RSVP for this seminar series.

UBC members, alumni, and all others, RSVP REQUIRED:
https://oceans.ubc.ca/rsvp-iof-seminars/

GradUpdate – National Career Symposium this week, JSPS Fellowships Info Session, Turning Your Seminar Paper into a Journal Article, Abstracts: Communicating Research Findings With Brevity and Concision, EDI in Research, Inclusive Teaching, Project & Time

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GradUpdate

In this issue, National Career Symposium this week, JSPS Fellowships Info Session, Turning Your Seminar Paper into a Journal Article, Abstracts: Communicating Research Findings With Brevity and Concision, EDI in Research, Inclusive Teaching, Project & Time Management, PR & PGWP, & more.

This week: National Career Symposium

National Career Symposium for Graduate Students and Postdoctoral Scholars
Online | Tuesday – Thursday, Nov 19 – 21 | 10 am – 1 pm PST
5th annual Graduate and Postdoctoral Development Network event
Free, through UBC’s Sponsorship| Sessions include:

  • The Psychology of Focusing on What Matters, by Professor Joe Kim, PhD, McMaster University (Keynote)
  • Career Decision Making: The Role of Values
  • Research Your Career: How You Can Act on What We Know About PhD Job Outcomes
  • Effective Strategies for Tackling Networking Conversations
  • L’élaboration du dossier de candidature professionnel – Points de repères
  • Determining Psychological Safety in Your Future Workplace
  • The Future of (Your) Scholarship
  • Panel: Exploring Careers in the Public Sector
  • Panel: What I Learned from Serving on a Faculty Search Committee

Agenda Register

Registration Open

JSPS Fellowships Information Session with the Japan Society for the Promotion of Science
Hybrid | Monday, Dec 2 | 1 – 4 pm

Register

Seats available

Overcoming Perfectionism
Online | A Thrive UBC event | Friday, Nov 22 | 9:30 am – 12:30 pm Register

Leveraging your Strengths to Strategize for Success
Online | A Thrive UBC event | Tuesday, Nov 26 | 11 am – 12:30 pm
Includes a free CliftonStrengths Top 5 assessment ($35 value) Register

Events and Opportunities

A selection of upcoming events are highlighted below. 
Visit  community.grad.ubc.ca and grad.ubc.ca/current-students/professional-development for our full events calendar.

RESOURCE HIGHLIGHT

EDI in Research
New online course | Developed specifically for the UBC research community, this canvas course helps develop the understanding and application of appropriate EDI practices to the research environment. Start today

INTERNATIONAL STUDENTS

Pathways to permanent residence
Online | Watch the video, then register for a Q&A session with Immigration, Refugees & Citizenship Canada | Thursdays 11 am – 12 pm | Nov 21 – Dec 19 Learn more

Immigration Q&A Session: Travelling Outside Canada during the Holidays
Planning to travel during the winter break? Join us for an interactive Q&A session where an International Student Advisor will answer all your questions about travelling outside Canada as an international student. We will cover topics such as a Temporary Resident Visa (TRV)/eTA, re-entry requirements, essential travel documents, and how your travel may impact your study plans. This is your chance to get advice and ensure you’re fully prepared for a smooth return to Canada.
Online | Tuesday, Nov 26 | 12 – 1 pm Register

Post-Graduation Work Permit (PGWP) Workshop
Get up-to-date information about the recently announced changes to the Post-Graduation Work Permit (PGWP) Program, eligibility criteria, application process, work eligibility during the transition to a PGWP, and important considerations when travelling after completing your studies. The presentation will be followed by a Q&A session with Regulated International Student Immigration Advisors (RISIAs) from International Student Advising.
Online | Wednesday, Nov 27 | 3:30 – 4:30 pm Register

ACADEMIC

Free Data Analysis
Apply for a chance to get free data analysis from students taking STAT 450/550/540 in Term 2 (Jan-Apr 2025). Learn more and apply by Dec 15. If your project is selected, submit your data Jan 6 2025.

Indigenous Strategic Initiatives (ISI) Fund Information
Online | Tuesday, Nov 26 | 11 am – 12 pm Register

Creating and Managing Your Academic Profile – Author IDs
Online | Wednesday, Nov 27 | 11 am – 12 pm Register

Tools, Screening Criteria, and Appraisal
Systematic, Scoping & Related Reviews Workshop
Online | Thursday, Nov 28 | 12 – 1:30 pm Register

CAREER

Entrepreneurship as an Arts Student
In-person panel discussion | Thursday, Nov 21 | 5:30 – 7 pm Register

Alumni Office Hours with Ayshe Calisal
A Disability-Specific Career Development Program Guest Speaker Event
Online | Monday, Nov 25 | 5 – 6 pm
Find event descriptions and event access on Canvas

LEADERSHIP

Project and time management
Online Mitacs training | Tuesday, Nov 26 | 10 am – 1 pm | Mandatory online pre-requisite “Spur up your project management and time management skills”.
Learn more and register for this or upcoming sessions through Mitacs Edge.

Applying the principles of sound leadership and team building
Online Mitacs training | Thursday, Nov 28 | 10 am – 1 pm | Mandatory online pre-requisite “High performing leadership and teams”.
Learn more and register for this or upcoming sessions through Mitacs Edge.

RESEARCH

Introduction to Git and GitHub
Online | Tuesday, Nov 26 | 10 am – 12 pm Register

Introduction to the tidyverse R package
Online | Thursday, Nov 28 | 10 – 11 am Register

Introduction to Machine Learning: Regression Models
Online | Thursday, Nov 28 | 11 am – 1 pm Register

Data Bites – Best Practices for Creating a README file
Online | Thursday, Nov 28 | 12:30 – 1 pm Register

Introduction to Web Mapping with Leaflet
Online | Thursday, Nov 28 | 1 – 3 pm Register

TEACHING

Inclusive Teaching: Reflecting on Your Teaching Practice
Online | Thursday, Nov 28 | 1 – 2:30 pm Register

WORK WITH OTHERS

Turning Your Research Interests into a Fundable Project
Arts Amplifier session | Using the non-academic grant application as a framework, this workshop will help you reframe your interests and skills for potential projects and partnerships.
Online | Wednesday, Nov 27 | 11 am – 12 pm Register

WRITING AND COMMUNICATION

Turning Your Seminar Paper into a Journal Article
Hybrid | Friday, Nov 29 | 12 – 1 pm Learn more

Abstracts: Communicating Research Findings With Brevity and Concision
Hybrid | Wednesday, Nov 27 | 10 – 11:30 am Register