To: Jenny Zhang, English 301 Student
From: Janice Pang, English 301 Student
Date: November 16, 2019
Subject: Review of Writing with You Attitude Memo to Evan Crisp
Thank you for preparing a list of helpful tips for Evan Crisp on emailing professors. The tips offered in the memorandum are highly valuable for composing effective email messages. Here are some suggestions for the memorandum:
First Impressions
- Writing is clear and concise and allows for easy understanding of the tips on writing email messages to professors.
Tips for Writing Email Messages
- Mentioning the following tips will also greatly help Evan Crisp in finding success in corresponding with professors:
- Displaying full name in the “From” field for easy identification of sender of the email.
- Refraining from use of text-message style abbreviations and slang that may be confusing and distracting.
- Supporting each tip with reasons why they are important can be beneficial in gaining greater insight on writing effective email messages.
- Minimizing the use of “you” in this body section will help reduce imperatives being used in the writing.
Writing Style and Grammar
- Professional tone is used throughout the memo. Well done.
- Formatting memo with an introduction, list of tips and conclusion is a good structure for the memo.
- Using a list of bullet points for the tips allows for easy understanding of the tips.
- Organizing tips by beginning with the subject line to addressing the email recipient to mentioning writing tone throughout the body of the email and finally to ending email messages is a clear and logical presentation. Excellent!
- Writing is free from grammatical and spelling error and shows attention to proofreading and editing.
- Changing the first sentence of the concluding paragraph to read “Being able to write a professional email is a beneficial skill that will continued to be used in the future” can improve the sentence structure.
Conclusion
- Mentioning the importance of being able to write professional email messages is a good conclusion to the memo.
- Ending with “please” and giving specific contact information is polite, precise and concise writing. Great job!
Overall, your memorandum provides Evan Crisp with important writing tips on writing email messages to professors and shows good understanding of writing with you attitude. I hope my suggestions help you with writing with a you attitude. If you have any questions or need further clarifications, please feel free to contact me at janice.pang@alumni.ubc.ca.
Writing with You Attitude Memorandum from Jenny Zhang can be found here.
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