MEMORANDUM
To: Dr. Erika Paterson, Professor English Technical Writing UBC
From: Christina Hruby, Student English Technical Writing UBC
Date: July 7, 2020
Subject: Progress Report
Investigation into the matter of gathering in public areas of Clinique Parodontologie CTH has commenced. As requested in Unit 2:3 instructions, a progress report detailing the key factors and advancement of the project has been prepared for review. Any advice concerning the management of the inquiry would be appreciated.
Audience: The formal report will be presented to clinic administrators and stakeholders who possess decision making powers. Their needs include compliance with current dental professional association mandates, continued profitability, provision of a secure working environment for staff, maintenance of public safety. Specific audience members include:
- Dr. Cartier, shareholder and practicing partner
- Dr. Talon, shareholder and practicing partner
- Dr. Hamel, shareholder and practicing partner
- Dre. Valois, practicing partner
- Mme. LaJoie, office manager
Purpose: The objective of the report is to inform the audience that social distancing of staff and visitors is becoming problematic in public areas of the clinic, to identify the sources of the congestion, and to propose solutions that will eliminate gathering.
Significance: Investigation into these matters is of the utmost importance to maintain health and safety of staff and visitors, and to avoid fines or closure of the premises by the dental regulatory association.
Research Plan:
- Distribute surveys to staff members at the clinic (survey enclosed)
- Install suggestion box for staff members in lunchroom
- Interview staff members to identify congested areas and times (interview questions enclosed)
- Meet with building administration regarding approval for secondary waiting room and rear entrance to clinic
- Evaluate acceptance of proposed changes by fellow tenants
- Visit nearby businesses to determine capability of hosting waiting chaperones
- Determine cost of printing signage and information pamphets
- Study dental office protocols mandated by the Ordre des Dentistes du Quebec (enclosed)
Writing Schedule:
- Compose surveys and interview questions- done
- Install suggestion box- done
- Schedule meeting with building administration- done
- Tenant meeting- July 10, 2020
- Budget- approval obtained for $400
- Distribute surveys and complete interviews- July 17, 2020
- Analyse data from surveys, interviews, suggestion box- July 20, 2020
- Compile list of local businesses ready/willing to accommodate chaperones- done
- Present recommendations to audience- July 24, 2020
Thank you for reviewing the progress of this project. I look forward to your feedback.
Enclosures:
Survey: Survey-ChristinaHruby
Interview Questions: Interview Questions-ChristinaHruby
Secondary data: http://www.odq.qc.ca/Portals/5/fichiers_publication/DossierSante/Coronavirus/COVID-19%20-%20PROC%C3%89DURES%20DENTAIRES%2022%20mai_rev.pdf
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