Please note, for security reasons, the LFS TA website requires VPN connection for anyone trying to access the site off-campus. Click here for information/instructions on VPN.
To apply for a TA position within LFS, you need to complete and submit an online application. Please note – you MUST be registered as a student in a degree program during the term you are TA’ing (this applies to both Winter Session and Summer Session TA’s).
There are usually a limited number of TA positions available during Summer Session (approximately 20, with hours ranging from about 40 to 90 hours/assignment). The Summer Session application is usually posted for a two-week period in late February or early March.
The application for Winter Session (both terms) is posted on March 31 and is open until April 30. Official Offers for Winter Sessions, terms 1 and 2 positions will be made from May-August.
After the application deadline, instructors will begin selecting their TA’s. If an instructor is interested in offering you a position, you will be contacted directly by the instructor.
The Administrative Coordinator will assist you through the appointment process if an instructor has selected you as a TA, but will not have information about whether you are being considered for a position.
Occasionally, a new TA position will become available. There are a number of reasons for this: increase in course enrolment, change in TA, etc. When positions are available, notification is sent out to all current LFS graduate students and posted on the TA Portal.
If you are selected as a successful candidate for a position, you will receive an email with offer details that will include the name of the course, the term of the appointment, the number of assigned hours and the wage classification. This Offer email will be your contract if you accept the offer. Read it before accepting the offer, and keep a copy for your records.
The maximum number of hours that a TA can work is 192 hours per term (12 hours/week X 16 week period). Inform the Academic Coordinator if the total TA hours from TA positions you have or will be accepting is more than 192 hours per term, including TA hours within LFS and/or anywhere on campus. Also, if an instructor contacts you to offer you a TA position, please inform them of any other TA assignment(s) you have committed to and the number of assigned hours.
Occasionally, a student may be assigned hours in excess of 192/term. In that case, we will not be able to process your appointment without permission from CUPE 2278. The LFS Academic Coordinator will request permission from CUPE 2278 in advance of the appointment. This only happens in rare instances and must be approved before the term begins. The Faculty of Land and Food Systems has an internal maximum number of hours of 225 hours per term for these occasions.
If you are selected for a position and have never worked for UBC before, you will be required to submit supporting documentation: a UBC Personal Data form, a photocopy of your SIN. Please note that you cannot be hired at UBC without a valid Social Insurance Number (SIN).
If you are an international student, you MUST also have a valid student/work permit and will be required to submit a clear photocopy of this document.
A word on supporting documentation and privacy
In order to prepare TA appointments, some students may be asked for supporting documentation. Students who have never been employed by UBC will be required to submit a signed Personal Data Form along with a scanned copy of their SIN. International students will also need to submit a valid copy of their Study Permit.
If you are concerned about confidentiality of these documents, please note – these files are only accessible to the administrator of the online application (the LFS Academic Coordinator), the LFS Finance and LFS Human Resources office. These staff members participate in setting up your appointment(s) and payroll.
The site of the online TA application is protected with a secure certificate which encrypts the transmission of your documents.
In addition, file storage cannot be viewed without administrator level permissions.