Formal Report Outline: Increasing the Number of Participants of the Annual General Meeting in Monet Community
Introduction
I.Background strata community management of Monet.
1.Overview on the way of strata management of Monet Community
- Owner’s Participation Role
- Strata Management’s Organizing Role
- Strata Council Committee’s Management Role
- Meeting formats of the Annual General Meeting
2. Overview of the participation rate of in Monet Community.
- The trend of owners’ participation rate over the past years
- The trend of owners’ participation number over the past years
II.Statement of the problems
- Downward of Owners’ participation rate
- Reduced number of owners’ participation
- Meeting format outdated
III.Proposed solutions from three perspectives
- Owner: Increase the owners’ initiatives
- Strata Manager: Change the way of meeting announcement
- Strata Council: Allow other forms of the meeting due to Covid-19
IV.Purpose of the report
- Short term goal: increase the election participants among owners
- Long term goal: increase the participation of community engagement
Data Collection
I. Access to Strata-own Internal Material
- Statistics on the rate of owner participation over recent years.
II. Survey and interviews within the community
- Surveys to collect information from the residents of Monet Community
- Interviews with strata manager of Monet Community
- Interviews with Council Committee of Monet Community
III.Factors of determining the low rate of participation
- Annual General Meeting announcement posting
- Meeting time slot re-arrangement
- Change of owner notification method
- Correlation between low participation in the community and low participation in the Annual General Meeting
IV.Budget/Feasibility to make adjustment/improvement
- Cost to make meeting anouncement posting change
- Technical feasibility to arrange online meeting
- Feasibility analysis for management team workload upon improvement
Conclusion
I. Summary of the validation of the proposed solution
II. Re-emphasize on the proposed solutions
III. Importance of the short term and long term goal for community management
IV. Request for approval from the management team
References
I. Bibliography
II. Internal Materials
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