Unit 3-1 Writing with You Attitude Memo to Evan Crisp

MEMORANDUM

To: Evan Crisp, UBC Student
From: Joanna Yu, ENGL 301 Student
Date: July 19, 2020
Subject: Effective Practices for Writing Professional Emails to Professors

Here are some pointers that will improve the effectiveness of email correspondence with professors.
Effective writers follow these guidelines:

• Including a concise and descriptive subject of the email.
• Addressing the recipient by title and name at the beginning of the email.
• Avoiding the use of “I” or “we” at the beginning of emails to emphasize the reader’s importance.
• Avoiding the use of slangs and abbreviations.
• Keeping to the point and avoiding unnecessary details.
• Avoiding ultimatums.
• Using a friendly and conversational tone by making polite requests and eliminating imperatives.
• Showing appreciation for the recipient’s effort.
• Providing contact information at the end of an email.
• Closing the email with a signature block consisting of name and title.

Email is an essential method of communication. Following these guidelines can help improve our correspondence with professors and faculty members. If you have further questions, please email me at joannayu9710@gmail.com.