Memorandum
To: Evan Crisp, UBC Student
From: Cynthia Li, UBC Student
Date: July 20, 2020
Subject: Practices for Writing Email Messages to Professors
Hello,
Below are a few tips for writing professional email messages to professors. They may become useful in the future for any amount of subjects including a request such as placement in a course.
- Filling out the subject line
- It lets others initially know the subject in order to prepare for it: this can also be especially helpful if there is something urgent
- Addressing the recipient
- Applying the recipient’s name and title (if there are any) as well as a more formal address makes the email more professional
- For example, Hello/Dear Professor Lambert
- Applying the recipient’s name and title (if there are any) as well as a more formal address makes the email more professional
- Proofreading
- Before sending an email, going through it to check for grammar and spelling as well as formatting helps in making the email more respectful as it shows more time put in
- It will also help in reading the email with more clarity
- Avoiding abbreviations, eliminating spacing and grammar or spelling mistakes
- Keeping a positive tone and the other person in mind
- By doing so, it makes the email more polite and respectful. It also shows appreciation for the professor who may be busy with multiple emails, requests and work or other things
- Ending the email
- Adding a thank you message as well as a proper closing signature
Hopefully some of these tips are helpful when writing an email to Professor Lambert. If you have any questions, please email me at cynthiali98@gmail.com. Good luck!
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