To: Evan Crisp, UBC Student
From: Eva Ruiz, UBC Student
Date: July 20th, 2020
Subject: Tips for Effective E-mails
It is important when writing an email to consider ones audience, in this case a professor, and purpose, to gain a seat in an english course. Composed below is advise regarding good etiquette when formulating an email that prompts positive responses.
- Subject line draws the reader’s attention to the purpose of the email in a clean and concise way.
- Addressing the email draws the reader in as the recipient. In this case “Dear Professor Lamber,” signals the professionalism of the request and the respect for the professors title.
- Practice proper grammar and formatting throughout the email. Ensure proper spacing between sentences/ paragraphs and capitalization at the beginning of sentences.
- Addition of positive commentary about the interest in the specifics of the course content or the professors teaching style (read about through reviews or previous syllabus).
- Removal of the personal preference and schedule (i.e. early class refusal and vacation). Focusing on the reader will aid in their response as people have the tendency to be “self centered”.
- Include specifics of goal, in this case the addition of the term (winter session one or two), the exact course code, and the section number.
- Signing an email with sincerely and a full name ends the email on a professional and personable note. Addition of a student number can also be advised.
These suggestions will hopefully aid with future emails and should help welcome positive responses. I hope that you able to get into the english course with Professor Lambert. Please email me at evabelen1100@gmail.com if you have any further questions.
Leave a Reply