MEMORANDUM
To: Evan Crisp, UBC Student
From: Zainab Rauf Tramboo, UBC ENGL 301 Student
Date: July 20th,2020
Subject: Practices for Composing Effective and Professional Emails to Educators
Below are some tips that may be useful when composing emails to professors, especially when a request is being made:
- Including a short subject line to the email consisting of keywords descriptive of the main content.
- Addressing the recipient of the email by the recipient’s name and title for example: “Dear Professor Lambert” or “Dear Dr. Lambert”. This will make the email seem respectable, personal, and professional.
- Avoiding the use of slangs and abbreviations, such as eliminating “P.S.” in a statement.
- Avoiding the improper use of grammar and vocabulary is imperative for generating a professional tone.
- Keeping to the point by removing unnecessary comments and details in order to keep the email short and easy to read.
- Expressing appreciation for the professor in the email is important as the professor would be granting a favor and handling several emails at the same time.
- Using a positive tone/attitude while writing the email will show the professor that the request being made is important and matters.
- Ending the email with a signature block consisting of name and title.
Hope these suggestions work in your favor when emailing Professor Lambert. If you require any further assistance, please email me at znbtrmb@gmail.com. Good luck with your final year at university!
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