To: Evan Crisp, Student UBC
From: Sydney Storie, Student ENGL 301 Technical Writing UBC SS
Date: July 20, 2020
Subject: Recommendations for Best Practices for Professional E-mails
Introduction
Here are some recommendations regarding the best practices for writing emails. These techniques may be beneficial in writing an email to a future professor, keeping in mind the registration period is a stressful time for not only the students but also the professors.
Tips for Writing E-mails to Professors
- Using a clear precise subject line is beneficial to address clarity and urgent matters
- Addressing the professor in a polite, respectful tone
- Avoid using jargon words and unnecessary acronyms such as ‘ttfn’ and ‘p.s’, keeping a respectful attitude is key
- Incorporating relevant information throughout the email allows for conciseness
- Being specific and getting straight to the point allows for clarity rather than confusion
- Providing a signature block at the end of the email allows the professor to acknowledge the recipient
Conclusion
The registration period is a very busy time for any individual affiliated with the University. Despite the stressful period, it is necessary to address any professor with professionalism and it is necessary to maintain a respectful tone when emailing. I hope you found the above recommendations helpful and if you have any questions or need future revision please do not hesitate to email me at s.storie@alumni.ubc.ca.
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